At a typical club meeting, members get a chance to run a meeting (person who runs the educational part of the meeting is called Toastmaster); give prepared speeches; develop impromptu speaking skills; and develop listening skills and give feedback on the speeches and other aspects of the meeting. We maintain a cordial environment that encourage members to develop communication and leadership skills. We all joined the club by realizing that we need help communicating and speaking before an audience. Most of us started out being afraid to speak in public and after six months of membership, we became very comfortable with public speaking. Below is an outline of a typical meeting.

1. Club President

Calls meeting to order, asks members to introduce their guests, or guests to introduce themselves. Leads a brief business meeting that includes passing the last meeting's minutes, obtaining reports from the officers, and discussing the old and new business. Usually the business meeting lasts less than five minutes. Introduces the meeting's Toastmaster, who acts as a master of ceremonies during the educational program.

2. The Toastmaster

Announces theme of the meeting, and has Grammarian, Timer and Table Topics master stand and review their duties for the benefit of the guests. Introduces each speaker, and asks their evaluators to defines the purpose and objective of the speech, and announces the time limit of each speech.

3. Speakers

One or two speakers deliver a prepared speech. Although speakers speak on a subject of their own choosing, speeches should meet the objectives of the project. The different types of speeches are outlined in the Communications Manual and will help the member develop skills in areas such as organization, voice reflection, persuasiveness and audience interaction. We encourage speakers to contact their evaluators prior to the meeting to help make the evaluation more meaningful.

4. Toastmaster

Introduces the Table Topics Master.

5. Table Topics (Impromptu Speaking)

Table Topics help members to develop impromptu speaking skills. The Table Topics Master, who is responsible for preparing several impromptu topics, calls on the members and guests (only if they want to participate) who have no other duties to speak for two minutes on the given topic. The timer uses flags to indicate the time used. These topics might include current events, philosophical issues, hypothetical questions, etc. Since no one knows the topic beforehand, members gets an excellent opportunity to develop impromptu speaking skills. Many members look forward to this segment of the meeting. The Table Topics Master usually calls on those members who are neither giving prepared speeches nor evaluating a prepared speech. This way every member will get a chance to speak during the educational program.

6. Toastmaster

Introduces General Evaluator to begin the evaluation portion of the meeting.

7. General Evaluator

Introduces each speech evaluator.

8. Evaluators

Before giving their speech, each prepared speaker passes her/his manuals to the assigned evaluator before the speech. The evaluator makes the written comments according to the guidelines specified in the manual. The evaluator then delivers a two to three minute oral evaluation of their prepared speaker. The purpose of the evaluation is not to merely point out the mistakes of the speaker. Instead, a good evaluator will acknowledge the speaking strengths of the speaker and provide valuable insights into speaker's problem areas.

9. General Evaluator

Asks the members to vote for best speaker, table topics, and evaluator and deliver ballots to Table Topics Master.
Asks the Timer of the meeting to report the time each speaker has taken.
Asks the Grammarian to report on the language used by all the members who had an opportunity to speak during the meeting. The Grammarian also reports on the number of ahs each speaker has used.
Asks the Timer of the meeting to report the time each evaluator has taken.
Delivers a general evaluation of the meeting. The General Evaluator analyzes how the meeting has gone and provides overall evaluation of the meeting. Where necessary he/she will provide some suggestions to the members as well as to the meeting's Toastmaster.
Turns meeting back over to the Toastmaster.

10. Toastmaster

The Toastmaster presents the awards to the Best Speaker, Best Evaluator, And Best Table Topic Speaker. Turns meeting back over to the President.

10. Club President

The president requests each guest to comment on the meeting and thanks them for attending the meeting. He/she also encourages the guests to come back to the next meeting either as a guest or a member. The president calls on the vice president for education to list the duties for the next meeting. After any announcements, the meeting is adjourned.